Smart Editor Tools and features

Translation Memories

Pre-Translation and Threshold for TM matches

For Post-editing and Translation 2.0 jobs, MT is applied for all segments below 75%. In other words, TM suggestions with a matching score equal to 75% and above are used to populate target segments, but for no matches and matches below 75%, machine translation is used.

However, although they are not used as pre-translation, you can still find fuzzy matches with a matching score below 75% (indicated in red) under the Suggestions tab for reference.

In the Suggestions tab, any differences between the source text and the TM match are highlighted. You can hover the cursor over the timestamp symbol to find out when the match was last changed.

If the text in the target segment matches any of the suggestions provided from the TM, Smart Editor highlights the match in the Suggestions tab.

You can refresh the pre-translation during a job (“Edit”>”Pre-translate”), which can be useful when working on large documents.

Concordance

Accessing concordance search

You can use the concordance search feature to look similar text fragments in previous translations for the same customer that are stored in the TM. You can find the concordance search functionality under the “Info” section.

Looking for older translations

You can type the word(s) you are looking for in the search field. Previous translations containing the search entry are displayed, and the search entry is highlighted in yellow.

Please note that there may be a slight delay between you finishing typing the search entry and the results being displayed. However, you can press the enter key to trigger the display of results immediately.

Concordance double click search

You can highlight or double click on your concordance search entry directly in the source segment. The word(s) you select are automatically sent to the concordance search.

You can activate or deactivate this functionality under the “Edit” menu.

Please note that you can only perform concordance searches on the source side.

Terms

Terminology recognition

Preferred terms are highlighted in yellow at segment level.

Terms that are recognised for the current segment are also displayed in the Terms tab under the “Info” section.

The approval status and usage of a term can be determined by its colour:

Preferred terms (yellow) are the main recommended translations and should be used whenever possible.
Permitted terms (blue) are acceptable alternatives and can be used when needed, but are not the preferred choice.
Forbidden terms (red) should never be used.

The terminology recognition logic in Smart Editor relies on lemmatisation. This means that terms are recognised even when they appear in inflected forms.

Quality Assurance

List of QA checks

Below you can find the list of QA checks currently supported in Smart Editor.

Please note that there are two levels of QA checks in Smart Editor: warnings (segment saving is allowed) and errors (segment saving is not allowed). Any QA errors must be resolved before saving a segment.

Name	Definition	Level
Empty text	Verifies if the target text is empty	Warning
Extra formatting	Verifies if the target segment’s plain text translation contains unexpected formatting	Warning
Extra line breaks	Verifies if the target text contains extra line breaks, compared to the source text	Error
Extra tags	Verifies if the target text contains extra tags, compared to the source text	Error
Forbidden terms	Verifies if the text contains any forbidden term	Warning
Identical text	Verifies if the source and target texts are identical	Warning
Inconsistent Terms	Verifies if a term which is used in the source segment has a corresponding term in the target segment	Warning
Mismatched formatting	Verifies if the formatting (bold, italic, underline etc.) of the target text matches the one of the source text	Warning
Mismatched leading white spaces	Verifies if the target text has the same leading white spaces as the source text	Warning
Mismatched line tags	Verifies if the number of tags per line is the same in the source and target texts	Error
Mismatched multiple white spaces	Verifies if the target text has multiple white spaces not present in the source text	Warning
Mismatched non-breaking hyphen	Verifies if the non-breaking hyphens are the same in the source and target texts	Warning
Mismatched non-breaking space	Verifies if the non-breaking spaces are the same in the source and target texts	Warning
Mismatched numbers	Verifies if the numbers present in the target text are the same as the ones in the source text	Warning
Mismatched tag content	Verifies if a target tag pair contains unexpected content, such as text or additional tags, when the source is blank and vice versa. It also checks whether an approved term in a source tag pair is missing in the target	Warning
Mismatched tag order	Verifies if the order of the tags in the target segment corresponds to the one in the source segment	Error
Mismatched tag pairs	Verifies if all pairs of tags in the target segment are correctly opened and closed	Error
Mismatched trailing punctuation	Verifies if the target text has the same trailing punctuation as the source text	Warning
Mismatched trailing white spaces	Verifies if the target text has the same trailing white spaces as the source text	Warning
Missing formatting	Verifies if the target text is missing any formatting (bold, italic, underline etc.), compared to the source text	Warning
Missing line breaks	Verifies if the target text has any missing line breaks, compared to the source text	Error
Missing tags	Verifies if the target text has any missing tags, compared to the source text	Error
Misspelled words	Verifies if there are any misspelled words	Warning
Redundant formatting	Verifies if the target text contains any redundant formatting (bold, italic, underline etc.), compared to the source text	Warning
Repeated words	Verifies if the target text contains repeated words	Warning
Too long text	Verifies if the target text exceeds the character limit	Error
Unmodified fuzzy match	Verifies if a fuzzy match (<100% match) was not modified before the segment was confirmed	Warning

QA summary

Visualising the QA summary

You can activate the visualisation of the QA summary under “View”>”QA Summary”.

The QA summary will then appear in the panel.

Refreshing the QA summary

The QA summary is refreshed automatically. However, this may take some time depending on the number of changes that the system has to process. If it is not quick enough, you can always refresh it manually.

Dynamic navigation from the QA summary

When you click on an item in the QA summary, you will automatically be redirected to the corresponding segment in which the warning was triggered.

Locating warnings in segments

Smart Editor displays segment-based warnings, making it easy for you to resolve issues before saving a segment.

The details of QA warnings for the current segment appear at the bottom of the segment. For some warnings, you can hover the mouse cursor over the name in order to see which part of the translation has triggered the warning. It is highlighted in orange as shown in the example below.

After resolving any issues, a green checkmark symbol appears.

Deactivating QA checks

Please note that it is currently not possible to ignore QA warnings in the QA summary list. However, if a specific QA check is not relevant for a given project or if it generates a high number of false positives, you can deactivate it in the list of QA checks available under the “Info” section.

To deactivate a QA check, click on the toggle.

Any deactivated QA checks are indicated by a crossed eye icon.

If you choose to deactivate a QA check, please remember that it will be deactivated for the entire job, which may lead to certain issues being missed.

Please note that there are two levels of QA checks in Smart Editor: warnings and errors. Warnings can be deactivated as explained above. However, errors are more severe cases and cannot be deactivated. Therefore, the toggle that appears next to errors is always greyed out.

Spellcheck

How does the spellcheck work?

When you start typing in a target segment and stop typing for half a second, the spell check analysis kicks in.

Words that contain misspellings according to the target language of current job are marked with a red underline.

You can right-click any misspelled word to obtain a list of suggestions (similar words in the target language) for that word. If you click on one of the words in the suggestion list, the misspelled word is replaced with that word.

Please note that if the misspelled word is very long or it contains too many errors, there may not be any suggestions, and the word will remain marked with a red underline.

Enabling the spellcheck

You can activate the spellchecker by going to “View”>”Enable Spellcheck”.

Supported languages

The current list of supported languages includes the following:

Armenian
Basque
Breton
Bulgarian
Catalan
Croatian
Czech
Danish
Dutch-Netherlands
English-Australia
English-Belize
English-Canada
English-Caribbean
English-Ireland
English-Jamaica
English-New Zealand
English-South Africa
English-Trinidad
English-United Kingdom
English-United States
Estonian
Faroese
Finnish
Flemish-Belgium
French-Belgium
French-Canada
French-France
French-Luxembourg
French-Switzerland
Galician
Georgian
German-Austria
German-Germany
German-Liechtenstein
German-Luxembourg
German-Switzerland
Greek
Greek-Cypriote
Hebrew
Hungarian
Icelandic
Irish
Italian-Italy
Italian-Switzerland
Korean
Latin
Latvian
Lithuanian
Luxembourgish
Macedonian
Mongolian
Nepali
Norwegian-Bokmal
Norwegian-New Norwegian
Persian
Polish
Portuguese-Angola
Portuguese-Brazil
Portuguese-Portugal
Romanian
Russian
Scottish Gaelic
Serbian-Cyrillic
Serbian-Latin
Slovak
Slovenian
Spanish-Argentina
Spanish-Bolivia
Spanish-Chile
Spanish-Colombia
Spanish-Costa Rica
Spanish-Dominican Republic
Spanish-Ecuador
Spanish-El Salvador
Spanish-Guatemala
Spanish-Honduras
Spanish-Latin America
Spanish-Mexico
Spanish-Nicaragua
Spanish-Panama
Spanish-Paraguay
Spanish-Peru
Spanish-Puerto Rico
Spanish-Spain
Spanish-Uruguay
Spanish-Venezuela
Swedish-Finland
Swedish-Sweden
Turkish
Turkmen
Ukrainian

If the target language is not supported, such as Cambodian, for example, any misspelled words in the target segment will not appear with a red underline and no suggestions will be provided.

Change Report

Checking the changes

All changes are saved in the change report. You can consult it to check the changes you have made to the MT. For projects which contain a proofreading and/or validation job, you can consult the changes implemented by the proofreader/validator via the change report.

You can access the change report via “View”>”Change report”.

The report only includes segments from the job with changes and the Smart Editor segment numbers are shown on the very far left.

Navigation in the change report

In the change report, you can select the workflow step you would like to visualise via the drop-down menu located above the list of modified segments.

To see the changes made to a particular segment, expand the entry by clicking the downward-facing arrow on the right-hand side.

Alternatively, you can expand all the segments at once by clicking “Expand all” and go back to the collapsed view by clicking “Collapse all”.

The expanded change entry displays the user who saved the segment, the step in the workflow during which the change was made and the timestamp.

In the expanded view, if you click the green eye button to switch “Show differences”, the changes are highlighted with green and red markings for additions and deletions, respectively.

If you click the green eye button to switch “Hide differences”, the entry simply shows the version that was saved.

There are some options that allow you to configure the appearance of the Change report to suit your preferences.

If you want the Change report to always show differences when you expand a segment, go to CONFIGURATION -> On Expand -> Show Differences to switch it on. You will need to refresh the page to apply the configuration.

You also have the option to select if only “the date” or “the date and time” should be displayed in the change report.

The configuration options you choose are saved by the browser and your preferred setting will be applied the next time you use the Change report.

Segment comments

When to use segment comments in Smart Editor

Use segment comments to share important information about a specific segment with the next participant in the workflow or collaborator on the job. This includes, for example, relevant website links, explanations of translation or terminology choices, and notes about style or tone considerations.

Language experts and validators are responsible for reviewing and addressing all segment comments prior to delivering the job. Segment comments are not reviewed by the Project Manager.

When to use Messages in the platform

Use Messages to contact the Project Manager if you have any project‑related questions. Make sure to reach out to the Project Manager prior to delivering the job.

All communication with the Project Manager should take place exclusively in Messages.

Please write segment comments in English whenever possible. This helps ensure that everyone involved in the workflow can understand them, even when they are based in different countries or working with multiple target languages.

Accessing segment comments

When you open a job in Smart Editor, you will see a pop-up introducing segment comments. In the Comments panel, you can also hover over the help icon to view a short explanation of the feature.

To work with segment comments, open the  Comments panel in Smart Editor. When a segment contains comments, a bubble icon shows the number of comments on that segment. Clicking the bubble opens the comment thread for that segment.

Adding a comment

To add a comment, first select the segment you want to comment on. Then click the comment icon in the inline menu or use the input field in the Comments panel. You can also use the keyboard shortcut Ctrl + Alt + M.

Type your comment and save it. Comments can contain up to 500 characters, including URLs. If the comment is longer than the allowed limit, you will not be able to save it.

Once saved, the comment appears in the Comments panel and the segment bubble updates to show the number of comments on that segment.

Note: To add a comment to a soft-locked segment, you first need to unlock it.

Reading comments

Comments are displayed in chronological order, from the oldest to the newest. When a segment contains several comments, the Comments panel opens at the bottom of the thread so you can see the latest comment first. Older comments are loaded as you scroll upward.

Each comment includes basic information such as the user, the workflow step, and the timestamp. If a comment has been edited, it is marked as Edited.

Editing your own comment

You can edit your own comment if it does not already have a reply. To edit a comment, click on the pen icon, update the text, and save the change.

Only the author of a comment can edit it. Other users can read the comment and reply to it, but they cannot change its content.

If a comment has been edited, it is marked as such.

Deleting your own comment

You can delete your own comment if it does not have a reply. Open the three-dot menu on the comment, select Delete, and confirm the action in the dialog box.

After deletion, the comment is removed from the thread and the comment counter on the segment is updated automatically.

Replying to a comment

You can reply to an existing comment from the Comments panel. Open the comment menu, click on the arrow icon, type your response, and save it. A short excerpt of the original comment is shown while you are writing the reply so you can keep the context.

After the reply is saved, it appears at the bottom of the thread and shows which comment it refers to. You can use View reply to jump between the original comment and its reply.

Each comment can have one direct reply. If you need to continue the discussion, add a new comment in the thread or create a reply to already existing reply comment.

Filtering segments with comments

If you want to review only the segments that contain comments, use the segment filter. Open the segment filter drop-down and select With comments.

The segment list will then show only segments that have at least one comment. This makes it easier to review open questions and discussions in the job.

Unfinished comments

If you start typing a comment and then move to another segment, Smart Editor asks whether you want to Save or Discard the unfinished text.

If you choose Save, the comment is created and you are moved to the new segment. You can edit it later, if needed.

If you choose Discard, the text is removed and no comment is created.

If you switch between tabs, such as Document tools and Comments, while staying on the same segment, the unfinished text is not kept.

Refreshing the comments list

The Refresh button in the Comments panel appears if there is a long list of comments for same segment. It reloads the whole list and scrolls to the newest one. Use it if you want to make sure you are seeing the latest comments and replies.

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