Subtitling Mode
1. Introduction
Subtitling Mode is a version of Smart Editor that allows monolingual subtitles to be edited while viewing the corresponding video file(s). It is applied for Caption, Subtitle Styling and Subtitle Validation jobs.
Please note that for Subtitle Localisation jobs, the Smart Editor functionalities are different. For this job type, please refer to the Video Preview in Smart Editor section.
Glossary
Relevant terms/acronyms used in this guide and descriptions.
| Term/Acronym | Description |
| Playhead | When editing audio or video, the Playhead is a graphic line in the timeline that represents the position, or frame, of the material that is currently being accessed. |
2. Accessing the tool
To access Smart Editor, you must log in to the LanguageWire platform (https://platform.languagewire.com/) first and accept the assigned job.
After accepting the job, click “Online Tool” at the top of the job page to open Smart Editor.
3. Video preview
Subtitling mode includes a video preview. This feature allows you to edit video subtitles in a very simple way using Smart Editor.
The video file preview is displayed in the panel by default.
Important! For a better experience with the video preview, we recommend you use the Chrome browser.
Note: In subtitling mode, to ensure that subtitles display correctly, the size of the side panel cannot be adjusted.
If you are using a Mac, you should adjust your system settings as follows to ensure that the subtitles are displayed correctly in the video preview:
System settings > Accessibility > Hearing (Captions) > Create a new display with
- Background colour: allow video to override
- Background opacity: transparent and allow video to override
3.1 Video popup
Click on popup button to display the video in a separate window.
3.2 Switching between video files
If your job contains more than one video, you can switch between video files using the file selector located at the top left of the editor panel.
In the top right-hand corner of editor panel you can see the number of confirmed segments out of the total segments for the selected video file, as well as the file progress percentage in brackets.
You can easily check if your job contains more than one video file, as this information is displayed to the left of the file selector.
Note that the file progress indicates the progress for the current file, whereas the job progress indicates the overall progress considering all files in the current job. In both cases, the progress depends on the number of confirmed segments.
3.3 Video player control
You can manage the video playback using the video player control located at the bottom of the video preview screen.
3.3.1 Video scrub bar
Use the purple video scrub bar to move around the video frames, jumping from one point to another as needed.
Move the playhead or mouse cursor along the bar to see a specific frame of the video.
- The total video length is shown at the end of the scrub bar.
- If you move the cursor along the scrub bar, the time is displayed.
3.3.2 Dynamic video-segments navigation
On the left-hand side of the video player control there are three buttons that allow you to quickly identify and select segments.
"Go to the corresponding segment”
1. Click this button to go to the segment that corresponds to the specific video clip that is being previewed on the screen.
Note: this feature is affected by pagination, and the “Go to the corresponding segment” functionality only navigates to a segment on the current page.
2. Smart Editor highlights the segment in green.
Tip: Use this option when the video is playing and you would like to quickly open the segment that corresponds to the video clip you are viewing.
“Play only selected segment”
Use this button to restrict the playing time to the selected segment only.
1. Select the segment you are working on.
2. Then click the “Play only selected segment” button in the video player to restrict the playing time to the selected segment only. After playing the selected segment once, the video will stop.
3. Keep the button activated to see different segments and their corresponding video clip only.
- You can move through the segments, and the video preview will play the associated video clip.
Tip: You can also use this button to get Smart Editor to play exactly the segment you are working on, so you do not get distracted by other segments.
“Play in a loop”
Use the “Play in a loop” button to repeatedly view either the full video or a selected clip.
1) Click the “Play in a loop” button to view the full video repeatedly.
2) To view a specific clip in a loop:
- Select the segment you are working on.
- Then click the “Play only selected segment” button to restrict the playing time to the selected segment only.
- Click on “Play in a loop” so the selected clip is played repeatedly.
Tip: You can also use the “Go to the corresponding segment”, “Play only selected segment” and “Play in a loop” buttons in popup mode for smooth navigation between the video preview and the segments, even when the video preview is on a different screen.
3.3 Playback options
You can start/stop the video playback using the options provided in the centre of the video player control.
Play/Stop
There are several options to start/stop your video.
1. You can use the “Play” button to start video playback.
2. Click “Pause” to stop the video.
3. You can also click anywhere on the video preview screen to play/pause the video.
Another option is using the keyboard shortcut [Alt + Ctrl + Down] for a quick play and pause of the video while you are working on the subtitles.
Rewind/Forward
Click the “Rewind 10s” option to jump 10 seconds backwards in your video preview.
Click the “Forward 10s” option to jump 10 seconds forward in your video preview.
Tip: You can also use the shortcuts [Alt + Ctrl + Left] to rewind 10s and [Alt + Ctrl + Right] to jump 10s forward in the video while you are working on the subtitles, so you do not need to use the video player control each time.
3.3.4 Playback speed/volume options
You can manage volume, speed and full screen visualisation using the buttons on the right-hand side.
Volume
1. Click the volume button.
2. Click and drag the mouse cursor along the vertical bar to adjust the volume for the video.
Playback speed
1. Click the playback speed button, e.g. “1x”.
2. Select the speed you require for the video preview.
Note: Any rate above 1x increases the speed of the video preview while any rate below 1x slows it down.
Full screen
Click the full screen button on the right if you wish to see the video in a separate bigger window.
Tip: We encourage you to use this option once you have finished checking all the subtitles. This way, you can check your work in a bigger window and easily spot any errors.
4. Working with segments
The text is divided into segments and you can navigate through them to work on each segment individually.
The segment you are currently working on appears in white and the segments above and below are greyed out.
4.1 Video playback for segments
When playing a video, the segments are progressively highlighted in green in sync with the video clip playback in the preview. This way, you can easily spot the relevant segment associated with a specific video frame.
In the example below, the video is playing the clip that corresponds to segment 1.
4.2 Video playback for segments and current segment
It is possible to work on a different segment while the video playback is progressing, and the corresponding segments are highlighted in green.
In the example below, the video is playing the clip that corresponds to segment 3 and segment 6 is being edited.
4.3 Editing the segment displayed in video playback
If you are working on the same segment as the one currently being played in the video, Smart Editor highlights it differently: the subtitle is white and highlighted in green.
In the example below, segment 3 is being edited and also corresponds to the video clip being played in the video preview.
4.4 Timestamps
The timestamps are available above the subtitles.
The timestamps comprise:
- Start: the video timeline point when the subtitle starts.
- End: the video timeline point when the subtitle ends.
- Duration: total time for which the subtitle will be displayed on screen.
You can edit the start and end timestamps if necessary by clicking on the timestamp you want to edit and typing the new times.
When editing the timestamps, make sure you use the correct format. If the timestamp is incorrect or some numbers are missing, the timestamp turns red.
An explanatory message is shown when the mouse cursor is hovered over the info icon next to incorrect timestamps.
This message provides further information on the restrictions for start / finish time points based on the surrounding segments:
4.5 Line breaks
Line breaks are represented as blue tags in the segments. The line breaks are applied in the video preview, so you can see them directly in the preview.
To insert a line break, first place the cursor where you want to insert the line break, then click the “Insert line break” button.
The blue line break tag is then added to the segment.
You can also use the keyboard shortcut [Alt + Enter] to insert a line break.
4.6 Adding and deleting segments
In subtitling mode, you can add and delete segments as follows.
4.6.1 Adding a segment
Press the enter key to create a new segment.
When the cursor is located at the beginning of the segment, a new segment is created above the current one. If the current segment is the last one on the page, the new segment is created at the end of the current page and the content of the current segment is moved to the following page.
When the cursor is located at the end of the segment, a new segment is created below the current one. If the current segment is the last one on the page, the new segment is created at the beginning of the following page and you are automatically redirected to the new segment on the following page.
Please note that you cannot add a new segment if there is no space left between the end of the current segment and the start of the next one.
4.6.2 Deleting a segment
1. To delete a segment, click the “Delete segment” button located below the segment text.
2. A confirmation message is displayed.
Click “YES, DELETE” to proceed.
3) You can recover a deleted segment by clicking the “Undo” button in the top bar.
4.7 Splitting and merging segments
You can split and merge segments as needed.
4.7.1 Splitting segments
1. To split a segment into two segments, first place the cursor at the position you want your segment to be split.
2. Press the enter key.
3. The segment is split at the position of the cursor.
4. The timestamps are adjusted automatically based on the number of characters for the segments affected by the split action.
If the segment to be split is the last one on the current page, the part of the segment that comes after the cursor becomes a new segment on the following page, and you are automatically redirected to the following page after performing the split action.
4.7.2 Merging segments
1. To merge two segments into one, first place the cursor at the beginning of the segment to be merged with the previous one.
2. Press the backspace key.
3. The segment is merged with the previous segment.
4. The timestamps are adjusted automatically for the segments affected by the merge action.
You can also place the cursor at the end of the segment to be merged with the previous one and press the backspace key.
When the segment to be merged with the previous one is located at the beginning of the current page and the cursor is placed at the beginning of the segment, the current segment is merged with the last one of the previous page, and you are automatically redirected to the previous page after performing the merge action.
When the segment to be merged with the next one is located at the end of the current page and the cursor is placed at the end of the segment, the current segment is merged with the first one of the following page, and you are not redirected to the following page after performing the merge action.
4.8 Confirming segments
Once you have finished editing a segment, you can save it by clicking the “Confirm” button or using the shortcut [Ctrl + Enter].
Please note that in the subtitling mode, segments can only have one of two statuses: Draft or Confirmed.
5. Subtitle Styling
5.1 Style settings
You can apply several styling options to all subtitles using the Style section. If necessary, you can also apply custom styling to specific segments.
The Style section can be accessed by clicking the “Style” button at the top of the editor panel.
After clicking on this button, the Style section appears.
The style settings selected from this section apply to all subtitles in the selected video file.
You can modify the following style settings:
- Background (activated or deactivated)
- Background colour
- Font colour
- Font type
- Font size
- Subtitle alignment (left, centre, right)
- Subtitle position (bottom, centre, top)
After editing the Style settings, a green confirmation message “Styles applied!” appears to let you know that the changes have been applied.
5.2 Custom styling
While the general style settings apply to all segments, for some videos it might be necessary to apply some custom styling adjustments to specific segments. For example, when the subtitle is likely to hide an important part of the image on screen, it is recommended that you adjust its position accordingly. For that reason, the position and alignment can be modified for each segment.
You can modify the position and alignment for individual segments using the custom styling options located below the segment text.
After applying custom styling, a brush icon appears at the right of the segment to indicate that the segment has a styling that deviates from the general style settings.
Note: when modifying the general style settings, segments with custom styling are not affected.
If you wish to reset segments with custom styling to the general style settings, this must be done manually for each segment using the reset button.
6. Spellcheck in the Subtitling mode
In the subtitling mode, the spellchecker works as in the regular Smart Editor mode. You can find further information about the spellchecker here.
Video Preview for Subtitle Localisation
1. Introduction
This section provides instructions on how to use the video preview feature in Smart Editor.
This feature allows language experts to localise video subtitles in a simple way using the Smart Editor tool for Subtitle Localisation jobs.
Glossary
Relevant terms/acronyms used in this guide and descriptions so instructions can be easily followed.
| Term/Acronym | Description |
| CPS | Characters Per Second |
| WPM | Words Per Minute |
| Playhead | When editing audio or video, the Playhead is a graphic line in the timeline that represents the position, or frame, of the material that is currently being accessed. |
2. Accessing the tool
To access Smart Editor, you must log in to the LanguageWire platform (https://platform.languagewire.com/) first and accept the assigned job.
After accepting the job, click “Online Tool” at the top of the job page to open Smart Editor.
3. Video preview
For Subtitle Localisation jobs, Smart Editor includes a video preview.
The video file preview is displayed in the panel by default.
Important! For a better experience with the video preview feature, we recommend you use the Chrome browser.
Move the vertical bar to the right or to the left to adjust the windows so you can focus on the content you need.
Tip: This is very handy when working on big subtitle localisation jobs!
3.1 Preview options
The preview options are found in the top grey bar of the side panel.
Refresh: To reload the video file in case the video is not triggered correctly or is frozen. You can also use this button to refresh the target subtitles in the preview after modifying the localisation of the subtitle(s).
Popup: Click the popup button to display the video in a separate window.
Three dots menu: Select whether you want the source or target subtitles to be shown in the video preview screen.
Tip: Displaying the target language subtitles right away in the video clips helps you make decisions on localisation as you can easily identify errors, long texts or mismatching sentences.
Video file selector: If your job contains more than one video, you can switch between video files using the file selector located next to the file name in the video preview.
When switching from a video file to another, you will be automatically redirected to the first segment of that video file.
3.2 Video player control
You can manage the video playback using the video player control located at the bottom of the video preview screen.
3.2.1 Video scrub bar
Use the purple video scrub bar to move around the video frames, jumping from one point to another as needed.
Move the playhead or mouse cursor along the bar to see a specific frame of the video.
- The total video length is shown at the end of the scrub bar.
- If you move the cursor along the scrub bar, the time is displayed.
3.2.2 Dynamic video-segments navigation
On the left-hand side of the player control, there are three buttons that allow you to quickly identify and select segments.
“Go to the corresponding segment”
1. Click this button to go to the segment that corresponds to the specific video clip that is being previewed on screen.
Note: this feature is affected by pagination, and the “Go to the corresponding segment” functionality only navigates to a segment on the current page.
2. Smart Editor highlights the segment in green.
Tip: Use this button when the video is playing and you would like to quickly open the segment that corresponds to the video clip you are viewing.
“Play only selected segment”
Use this button to restrict the playing time to the selected segment only.
- Select the segment you are working on.
- Then click the “Play only selected segment” button in the video player to restrict the playing time to the selected segment only. After playing the selected segment once, the video will stop.
- Keep the button activated to see different segments and their corresponding video clip only.
- You can move through the segments and the video preview will play the associated video clip.
Tip: You can also use this button to get Smart Editor to play exactly the segment you are working on, so you do not get distracted by other segments.
Note: The “Play only selected segment” button is selected by default when you open a job, so that segments are synchronised with the video. When you open a job, no segment is selected, therefore you can visualise the entire video. When opening segments, the “Play only selected segment” button will be activated automatically. If you do not wish to work with synchronisation, you can click on the button to deactivate it.
“Play in a loop”
Use the “Play in a loop” button to repeatedly see either the full video or a selected clip.
- Click the “Play in a loop” button to view the full video repeatedly.
- To view a specific clip in loop:
- Select the segment you are working on.
- Then click the “Play only selected segment” button first to restrict the playing time to the selected segment only.
- Click on “Play in a loop” so the selected clip is played repeatedly.
Tip: You can also use the “Go to the corresponding segment”, “Play only selected segment” and “Play in a loop” buttons in popup mode for smooth navigation between the video preview and the segments, even when the video preview is on a different screen.
3.2.2 Playback options
You can start/stop the video playback using the options provided in the centre of the video player control.
Play/Stop
There are several options to start/stop your video.
1. You can use the “Play” button to start video playback.
2. Click “Pause” to stop the video.
3. You can also click anywhere on the video preview screen to play/pause the video.
Tip: Another option is using the shortcut [Alt + Ctrl + Down] for a quick play and pause of the video while you are working on the subtitles.
Rewind/Forward
Click the “Rewind 10s” option to jump 10 seconds backwards in your video preview.
Click the “Forward 10s” option to jump 10 seconds forward in your video preview.
Tip: You can also use the shortcuts [Alt + Ctrl + Left] to rewind 10s and [Alt + Ctrl + Right] to jump 10s forward in the video while you are localising the subtitles, so you don’t need to use the video player control each time.
3.2.4 Playback speed/volume options
You can manage volume, speed and full screen visualisation using the buttons on the right-hand side.
Volume
1. Click the volume button.
2. Click and drag the mouse cursor along the vertical bar to adjust the volume for the video.
Playback speed
1. Click the playback speed button, e.g. “1x”.
2. Select the speed you require for the video preview.
Note: Any rate above 1x increases the speed of the video preview while any rate below 1x slows it down.
Full screen
Click the full screen button on the right if you wish to see the video in a separate bigger window.
Tip: We encourage you to use this option once you have finished checking all the subtitles. This way, you can check your work in a bigger window and easily spot any errors.
4. Working with segments
The text to be localised is, as usual, divided into segments and you can navigate through the segments to work on each section of content as needed.
The segment you are currently working on appears in white – as per Smart Editor standards – and the segments above and below are greyed out.
4.1 Video playback for segments
When playing a video, the segments are progressively highlighted in green in sync with the video clip playback in the preview. This way, you can easily spot the relevant segment associated with a specific video frame.
In the example below, the video is playing the clip that corresponds to segment 2.
4.2 Video playback for segments and current segment
It is possible to work on a different segment while the video playback is progressing, and the corresponding segments are highlighted in green.
In the example below, the video is playing the clip that corresponds to segment 2 and segment 5 is being edited.
4.3 Editing the segment displayed in video playback
If you are working on the same segment as the one currently being played in the video, the system highlights it differently: the segment is white and highlighted in green.
In the example below, segment 2 is being edited and also corresponds to the video clip being played in the video preview.
4.4 Timing and readability
Above each segment you can see the time codes together with readability parameters.
- Start time: the video timeline point when this subtitle starts.
- Duration: total time for which the subtitle will be displayed on screen.
- End: the video timeline point when the subtitle ends.
- CPS: characters per second.
- WPM: words per minute.
Tip: We recommend paying attention to the colour indicators for CPS and WPM, so you do not exceed the length recommendations. Refer to the Appendix (5) for more details.
The readability parameters set the limits of the segment content length. Using different colours and messages, Smart Editor indicates whether the parameter is within the suggested limit, whether the suggested limit has almost been exceeded, or whether it has actually been exceeded:
Black: within the suggested limit.
Orange: close to the suggested limit.
Red: suggested limit exceeded.
However, in cases where it is not possible for a segment to comply with the suggested length limit, it is still possible to save the segment with a longer text.
4.5 Line breaks
Line breaks are only available in Smart Editor if the source segment contains line breaks.
Line breaks are represented as tags and behave as such. These line break tags are applied in the video preview, so you can see the lines directly in the preview, as shown in the screenshot below.
You can use the tag handling functionalities to insert line breaks as necessary (see example below).
Please observe the following:
- You cannot insert a line break in a target segment when there is none in the source.
- You cannot insert more line breaks in a target segment than there are in the source.
- You cannot save a segment if a line break tag is missing in the target (as this will trigger the “missing line breaks” error).
If a source segment contains a line break, but there is no need for a line break in the target segment, the line break tag can be inserted at the very end of the target segment (as shown in the screenshot below), and the subtitle will therefore comprise only one line.
When placing a line break tag at the end of a segment, you must ensure that there are no spaces after the tag, as this will change the position of the subtitle in the video.
If a line break tag is the very last item in the segment, the subtitle is displayed at the bottom of the video (see the example on the left below). However, if there is a space after the line break tag, the top line of the subtitle is displayed further up because there is a second line below it that contains only the space (see the example on the right below).
You should never insert a line break tag at the beginning of a segment, as this will prevent the subtitle from being displayed in the video, as shown in the example below.
Working with DITA Files
1. Introduction
1.1 What is DITA?
DITA (Darwin Information Typing Architecture) is an XML-based framework for creating, managing and publishing modular technical documentation. It is widely used by global organisations to ensure consistency, reusability and efficiency across their documentation.
Note: You would need to thoroughly study DITA and technical documentation through external resources to gain a proper understanding of the subject matter. Additionally, you must familiarise yourself with customer-specific requirements.
1.2 Key mechanisms of DITA
Key features include:
- Modularity: Content is organised into small, self-contained units called topics (e.g. concept, task or reference).
- Content-Formatting Separation: Content is tagged semantically and formatted only during publication.
- Conditional Processing: Content is included or excluded based on metadata, such as audience or product version.
- Maps organise topics into hierarchies and define document structure.
- Topics are self-contained units of content with specific types (e.g. tasks or concepts).
- Tags provide semantic meaning to content (e.g. User Interface terms or for links).
- Variables and Metadata control content reuse and conditional processing.
2. Guidelines for handling tags
You should be familiar with the in-line tags commonly found in DITA segments and know how to manage them effectively.
Note: This section requires prior knowledge of XML, tags and attributes.
2.1 Principles
Tags usually occur in pairs (opening and closing) and provide information on the content between them.
There are several cases where tag pairs can be grouped in one single "autoclosing tag":
- When the tag is used as a variable: its value will be automatically populated when content is published.
- When the content has been protected from translation and “locked” for translation.
- For internal links. In that case the tag will be replaced by the title of the content the link is pointing to.
Tags are often accompanied by attributes that provide information for the engines that will process the content. Attributes are not translated.
2.2 How to display tags in Smart Editor
Smart Editor offers three levels for displaying tags:
- Numbers only
- Metadata only
- Both (numbers and metadata)
Note: To change the tag display in Smart Editor, click on VIEW > Tag display and select one of the three options above.
Numbers only: Tags or tag pairs are represented by numbers with a blue background
Metadata only: The complete value of the tag is shown; this includes the element and the attributes
Both (numbers and metadata): The complete value of the tag is shown (this includes the element and the attributes), together with the tag numbers
Tip: Regardless of the selected tag display option, you can hover over tags to show its corresponding values:
2.3 Valuable features
To help you handle tags, Smart Editor provides two features:
- A preview window showing the content rendered in English. However, the preview feature is not always fully functional for XML formats.
- Several QA checks related to tags (e.g. mismatched tag order, extra tags, missing tags, etc.). Please note that QA checks can result in warnings (segment saving is allowed) or errors (segment saving is not allowed).
Tip: Further information on tag handling in Smart Editor can be found here, and the complete list of QA checks, including those related to tags, can be found here.
3. Main DITA in-line tags
Although DITA content includes many types of tag, only a few of them are found in to-be-translated segments. A full list of elements can be found here: DITA 1.3 list of elements, while the table below includes the in-line tags that can occur in segments for translation.
Note: Information on how to handle tags for customer content will be included in the job briefing and/or company briefing for the entity.
| In-line tags | Explanation |
| <alt>: Alternate text | It is always included in an <image> pair of tags. It provides an alternate text describing the image which will be displayed if image is missing, or read to hearing-impaired user. |
| <b>: Bold | Its content will be displayed in bold. Please refer to the job briefing and company briefing. |
| <cite>: Citation | Its content usually includes the title of a document. It should be present in the termbase. |
| <codeph>: Code Phrase | Its content is a snippet of code. It should be locked for translation and appear as a single tag. If it is ever unlocked for translation, please refer to the job briefing and/or reach out to the LanguageWire project manager via Messages. |
| <codeblock>: Code Block | Its content is a block of code. It should be locked for translation and appear as a single tag. If it is ever unlocked for translation, please refer to the job briefing and/or reach out to the LanguageWire project manager via Messages. |
| <i>: Italic | Its content will be displayed in italic. Please refer to the job briefing and company briefing. |
| <keyword>: Industry or customer term | Its content refers to industry or customer lingo. It should be present in the termbase and translated consistently. |
| <menucascade>: software menu cascade | Example: “File>Open”; It can contain a series of <uicontrol> only with no extra characters. The > character will be automatically inserted. |
| <ph>: Phrase or Placeholder |
It holds no semantic value. Depending on the attributes: • @conref, @conkeyref or @keyref, it holds a variable that will be populated when content is published. • @audience, @product or @otherprops, it introduces conditional content that will displayed or not in the output. |
| <q>: Quote | Its content will be displayed between “quotes”. Please refer to the job briefing and company briefing. |
| <systemoutput>: System Output | Its content represents a message provided by software. Its content should be translated according to the job briefing: from the termbase, free translation between (), etc. |
| <term>: Industry or customer term | Its content refers to industry or customer lingo. It should be present in the termbase. When autoclosing (i.e. not a pair of tags with content in between) it includes a @keyref attribute, it links to a glossary and holds the “term” as a variable which will be populated when content is published. |
| <tm>: Trademark | Its content should be a product or a brand to be translated according to the job briefing: usually from the termbase or “Do Not Translate”. |
| <uicontrol>: software string | Its content should be translated according to the job briefing and company briefing: from the termbase, free translation between (), etc. |
| <userinput>: User input |
Its content represents a string to be entered by the user. It should not be translated unless otherwise specified in the job briefing. |
| <wintitle>: software menu element | Its content should be translated according to job briefing: from the termbase, free translation between (), etc. |
| <xref>: Link | It can be a link to another section in the document or an external link on the Internet. If it is autoclosing (i.e. not a pair of tags with content in between), it will be automatically replaced by the title of the linked section. |
4. Common issues and troubleshooting
- Tag Errors: A segment in Smart Editor cannot be saved due to a QA error related to tags (i.e. extra or missing tags, mismatched tag order, mismatched tag pair).
- Solution: Use the QA checks to locate the issue to be solved and amend the affected segments accordingly (e.g., by adding missing tags or updating the tag order so that it matches that of the source).
- Variable handling: Variables are words or groups of words that are introduced when content is published. They can cause grammatical issues due to their dynamic nature.
- Solution: Please consult with the LanguageWire project manager via Messages if variable translations require adjustments.
- Conditional Content Challenges: Conditional content creates inconsistencies or grammatical issues.
- Solution: Pay attention to spacing, gender and number agreements. Please consult with the LanguageWire project manager via Messages if you notice such a potential issue.
Implementation jobs
Proofreading Implementation and Validation Implementation jobs consist of checking the changes made in Proofreading of Translation and Validation jobs, respectively. For a better navigation experience, you can check the “Modified only” box located in the job header to filter for the segments that were modified in the previous job.
Proofreading and Text Editing jobs
For Proofreading and Text Editing jobs, Smart Editor opens in a monolingual view, showing only the text that should be edited.
Bilingual functionalities such as Suggestions or Terms are not available. However, you can still use the formatting options, Symbols and History.
Job Share with One-Time Password (only for LW agencies)
The Job Share feature in Smart Editor enables agencies collaborating with LanguageWire to share access to a Smart Editor job with one or more collaborators, enabling them to work directly in Smart Editor.
In the how-to guide and video below, you will learn about the Job Share with one-time password feature from the perspective of an agency collaborating with LanguageWire as well as how to use the feature from the perspective of a collaborator.